EGUCHI PROCUREMENT AND MARKETING PROCESSING NOTICE
1 PURPOSE OF THIS NOTICE AND TERMS USED
1.1 In order to do business, we, Eguchi Iwao South Africa (Pty) Limited (Registration number: 2012/199665/07) together with our subsidiaries and trading partners (“we”, ”us”, “ Eguchi” or “the company”) in our capacity as a Responsible Party, will have to comply with a law known as the Protection of Personal Information Act, 4 of 2013 (hereinafter referred to as “POPIA”), which regulates and controls the processing of a legal entity’s and/or an individual’s Personal Information in South Africa, (hereinafter referred to as a “Data Subject”), which processing includes the collection, use, and transfer of a Data Subject’s Personal Information.
1.2 In terms of POPIA, where a person processes another’s Personal Information, such processing must be done in a lawful, legitimate and responsible manner and in accordance with the provisions, principles and conditions set out under POPIA.
1.3 In order to comply with POPIA, a Responsible Party processing a Data Subject’s Personal Information must:
1.3.1 provide the Data Subject with a number of details pertaining to the processing of the Data Subject’s Personal Information, before such information is processed; and
1.3.2 get permission or consent, explicitly or implied, from the Data Subject, to process his / her / its Personal Information, unless such processing:
- is necessary to carry out actions for the conclusion or performance of a contract to which the Data Subject of the Personal Information is a party;
- is required in order to comply with an obligation imposed by law; or
- is for a legitimate purpose or is necessary to protect the legitimate interest (s) and/or for pursuing the legitimate interests of i) the Data Subject; ii) the Responsible Party; or iii) that of a third-party to whom the Personal Information is supplied; or
- is necessary for the proper performance of a public law duty.
1.4 In accordance with the requirements of POPIA, and because your privacy and trust is important to us, we set out below how we, EGUCHI collect, use, and share your Personal Information and the reasons why we need to use and process your Personal Information.
2. APPLICATION
2.1 This Processing Notice applies to the following persons:
2.1.1 Interactors: persons who interact with us, physically or via email or via our websites, applications, mobile applications, or social media portals or platforms, or who come onto our sites and/or who enter our offices or facilities.
2.1.2 Users of our Sites: persons who use our websites, applications, mobile applications, or social media portals or platforms whether in order to find out more about us, to make enquiries about us, or our products or services or where persons want to do business with us be it providing or selling to us certain goods and services or receiving or buying from us, certain goods and services.
2.1.3 Applicants: persons who wish to apply to do business with us, including the sale or provision of goods or services to us, or who want to purchase from us certain goods or services, including persons or entities who are submitting applications to do business with us, or who are submitting credit applications and/or quotations or tenders;
2.1.4 Customers and Clients – potential and actual: persons who are desirous of, or who do use and or purchase our products or services, who receive marketing communications and/or who communicate with us physically or via email or via our websites, applications, mobile applications, or social media portals or platforms, and/or who come onto our sites, facilities and/or who enter our offices.
2.1.5 Contractors, Vendors and Service Providers – potential or actual: persons who are desirous of, or who do provide us with goods, and services, or who we provide goods and services to, including consultancy and infrastructure related services and who we interact and communicate with, either physically or via email or via our websites, applications, mobile applications, or social media portals or platforms, and/or who come onto our sites, facilities and/or who enter our offices.
2.1.6 Regulators and Public Bodies: persons who we engage with in order to discharge legal and public duty obligations, including as an example SARS, National Treasury, Department of Labour, the Financial Sector Conduct Authority.
2.1.7 Business partners: whether in their capacity as an Operator or not, who provide services, goods and other benefits to us, our employees or to our customers, clients and service providers, such as medical aids, pension or provident funds, insurances, financial service providers, providers of administration related services, financial service providers, advertising, marketing or PR agencies, wellness, health and/or medical providers.
2.1.8 Recipients of marketing and promotional materials and communications: persons who have given us permission, as a customer, or in the context of a sale of our goods or services, or who have entered into a competition or promotion carried out by EGUCHI, permission to provide them with various marketing materials, including direct marketing materials and/or other Promotional related materials and communications and who have not opted out of such communications.
3. PURPOSE FOR PROCESSING YOUR PERSONAL INFORMATION
3.1 Your Personal Information will be processed by us for the following purposes: